Archeevo

Details

Name of the digital solution

Archeevo

Description

Archeevo is a comprehensive archival management software developed by KEEP SOLUTIONS to support the full range of activities carried out by archival institutions. Designed to simplify the work of archivists and improve access to archival heritage, the platform provides an integrated environment for managing both physical and digital records throughout their lifecycle. It is widely recognized as the market leader in Portugal and is used by numerous public institutions, including government ministries, universities, municipalities, and the Presidency of the Portuguese Republic. The software enables organizations to manage archival documentation during its semi-active and inactive phases, allowing users to define retention periods, schedule transfers, and securely dispose of records when their retention requirements expire. Archeevo supports archival description, authority records, digital asset management, physical storage management, conservation and restoration, appraisal and selection, reporting, and system administration, offering a complete solution for archive professionals. One of Archeevo’s main strengths is its scalability. The platform is capable of managing millions of records and terabytes of digital objects without compromising performance. Advanced search capabilities allow users to retrieve records quickly using reference codes or metadata, while automated tools facilitate tasks such as metadata extraction, watermark generation, quality control, batch editing, and date calculations, significantly improving efficiency and reducing manual work. Archeevo also promotes public access to archival collections through an integrated web publishing module. Institutions can publish archival descriptions and digital representations online with minimal effort, while the Virtual Reference Room enables users to request services and interact with archive staff remotely. Additionally, the software supports the OAI-PMH protocol and international metadata standards such as EAD and Dublin Core, enabling interoperability with platforms like Europeana and Archives Portal Europe. Through its modular architecture, standards compliance, and continuous development, Archeevo provides a reliable, scalable, and future-oriented solution for modern archival management.